Submission Guides

UPDATES: Decision notification for all submissions have been sent to all authors. Authors of accepted papers are requested to complete the final submission as instructed below.
[su_box title=”INSTRUCTIONS AND GUIDES TO FINAL SUBMISSION” box_color=”#39495b”][restabs alignment=”osc-tabs-left” responsive=”false” tabcolor=”#e2e2e2″ tabheadcolor=”#1e73be” seltabcolor=”#0769bf” seltabheadcolor=”#ffffff”] [restab title=”Summary” active=”active”]

Authors of accepted papers must complete the final submission electronically through the Paper Submission Site. The final submission requires at least one of the authors to complete the following tasks:[su_list icon=”icon: caret-square-o-right”]

  • Complete the Conference Registration (refer to the Conference Registration page for details)
  • Submit the final, camera-ready version of the paper both in native (MS Word/Latex) and IEEE Xplore-compatible PDF versions
  • Submit the result of IEEE PDF Express compatibility check
  • Submit the signed IEEE Copyright Transfer Form

Detailed instructions to submit the final paper, the PDF Xpress compatibility check and the copyright transfer form are available on the tabs to the right. Completion/submission of the above tasks/documents must be done by August 15, 2016.

[/su_list][/restab] [restab title=”Final Submission Guidelines”] [su_list icon=”icon: caret-square-o-right”]

The following guidelines should be followed when submitting the final, camera-ready version of your paper through the conference’s Paper Submission Site. The due date for completing the Final Submission is August 15, 2016.

  • Revise and proofread your final manuscript using the final paper template provided below. [su_note note_color=”#dee5cb”]MS Word paper templateICA2016_Final Paper Template.doc
    LaTeX paper template: IEEEtran.zip[/su_note]
    • Authors are expected to revise their paper by taking into account all of the comments and feedback from the reviewers
    • Please read the template’s guidelines carefully and prepare your camera-ready manuscripts accordingly. Do NOT change the template’s formatting (paragraph, margin, header, footer, etc.). Do NOT add page number to your final manuscript. The conference organizer reserves the right to exclude submitted final papers that do not adhere to the template’s formatting guidelines from the conference proceedings.
    • The PDF versions of the above templates have been tested at the IEEE eXpress website and passed the IEEE Xplore-compliance test. Thus, we urge contributing authors to not change the template’s formatting (margin, paragraph, header, footer) as it may cause the PDF version of your final paper fails to pass the test.
    • Each of the submitted final paper will be published as is. The conference is NOT responsible for editing or correcting errors in the paper.
    • The standard final, camera-ready manuscript is allowed to have four (4) to six (6) pages without extra charge. A maximum of two (2) additional pages is permitted at an extra charge (US$ 100 per page).
  • Submit both the native (MS Word or Latex) and the PDF (IEEE Xplore compliant) versions of your final paper.
    • The native version of the final paper should follow the guidelines as mentioned above
    • The PDF version of the submitted final paper should be the one that is generated by the IEEE eXpress and has passed the IEEE Xplore compliant check. To generate such a PDF, please refer to the guidelines on the tab to the right of this page.
  • Submit the PDF eXpress compliance e-mail (received by the IEEE PDF eXpress server after your PDF passes the check) which verifies that your paper is IEEE Xplore-compliant. The email can be submitted in either a *.txt or a *.pdf files.
  • Submit the signed Copyright Transfer form. The template of the form can be downloaded on the tab to the right of this page. [/su_list][/restab]
[restab title=”IEEE PDF eXpress Check”]

You are required to check the IEEE Xplore compatibility of the PDF file of your camera-ready paper using the IEEE PDF eXpress web service. Along with the generated IEEE Xplore-compliant PDF, you also need to submit the email confirmation from IEEE Author Service that is sent to you after the completion of the check.

The general guidelines to generate IEEE Xplore-compliant PDF using the IEEE PDF eXpress summarized below may also be downloaded here: Accessing and Using IEEE PDF eXpress.pdf. 

The IEEE PDF eXpress service can be accessed by the following steps:

  1. Create an account at or login to the IEEE PDF eXpress web site and use a Conference ID 37858X
  2. For each camera-ready paper, click “Create New Title”.
  3. On the Paper Information page, enter the title of your paper in the “Enter Title Info” box.
  4. Click the “Submit file for Checking or Converting” button.
  5. On the “Upload File” page, choose the PDF version of the final paper you want to check. Once you upload the file, you will receive an email confirmation of the successful upload. An example of such email can be seen here.
  6. In less than 24 hours (actually it normally takes only a couple of minutes), you will receive an email from the IEEE Author Service  with the result of the online PDF check of your file. An example of such email can be seen here.
  7. If your file passes the check, you need to submit this email as a text or PDF files with your camera-ready paper PDF at the Paper Submission Site.
  8. If your file fails to pass the check, Click “The PDF Check Report” in the sidebar to get information about the errors in your file and suggestions for generating corrected PDF. You may also click “Request Technical Help” for technical support in your account.
[/restab] [restab title=”IEEE Copyright Transfer Form”]

Complete and submit the signed Copyright Transform Form using one of the following form’s formats: [su_note note_color=”#dee5cb”]MS Word formatieeecopyrightform_MSWord.doc
 PDF format: ieeecopyrightform_PDF.pdf.[/su_note]

An example of the completed copyright transfer form can be downloaded here: sample_completedcopyrightform.pdf[/restab][/restabs][/su_box] [su_box title=”PAPER SUBMISSION POLICY & GUIDELINES” box_color=”#39495b”][restabs alignment=”osc-tabs-left” responsive=”false” tabcolor=”#e2e2e2″ tabheadcolor=”#1e73be” seltabcolor=”#0769bf” seltabheadcolor=”#ffffff”] [restab title=”Submission Policy” active=”active”][su_list icon=”icon: caret-square-o-right”]

  • All contributed papers submitted to the ICA 2016 must be in PDF file format, written in English language and formatted in the standard two-column paper template provided by the conference organizer (see below).
  • For the purpose of Review process, initial submission of a manuscript is limited to not more than eight (8) pages long. Longer papers are not accepted and will be returned directly to the authors for possible revision.
  • The decision regarding the acceptance or rejection of each paper is at the full discretion of the conference’s Technical Program Committee (TPC).
  • For the purpose of Publication in the conference proceedings, the final version of each accepted manuscript is limited to a standard six (6) pages long paper. Final papers that exceed the standard length may be submitted upon payment of overlength page charges (US$ 100 per page). A maximum of two (2) extra pages above the standard six (6) pages is permitted by the conference.
  • In order for a paper to be included in the conference proceedings, at least one of the listed authors must register and present the paper at the conference according to the technical program scheduled by the conference’s TPC. Student registrants may only upload one final paper whereas Regular registrants may upload up to two final papers. If for any reason the presenter is unable to attend and present his/her paper at the conference, it is his/her responsibility to ensure that a qualified colleague presents the paper at the conference on his/her behalf.
  • Note that all submissions will be tested for similarity and overlap with prior published materials using the similarity test tool iThenticate which is available in EDAS. Results of such overlap test will be used by the TPC members for evaluation and decision making during the preparation of the conference proceedings. Any possible violation with the IEEE publication ethics & rules identified by the TPC members will be investigated and reported to the IEEE. [/su_list][/restab]
[restab title=”Guidelines for Initial Paper Submission”] [su_list icon=”icon: caret-square-o-right”]
  • Full papers in PDF format must be submitted through the conference paper submission site: Paper Submission Site.
  • All submitted manuscripts must be in a full paper format. Work in progress papers with no significant results or contributions will not be considered by the conference.
  • Authors should prepare their manuscripts according to the two-column paper template provided below. [su_note note_color=”#dee5cb”]MS Word paper template2014_04_msw_a4_format.doc
    LaTeX paper template: IEEEtran.zip[/su_note]
    • Note that this conference uses a double-blind peer review scheme. Thus, prospective authors should ensure that their information (name, affiliation, source of funding, etc.) DO NOT appear in the initial manuscript.
    • We urge potential authors to read the template’s guidelines carefully and prepare their manuscripts accordingly. Authors bear the responsibility for submitting their manuscript in the required format. Submitted papers that do not follow the template’s formatting guidelines will be returned to the authors. The final version of an accepted paper submitted by the authors will be published as is. The conference is NOT responsible for editing or correcting errors in the paper.
  • Important conference dates: [su_note note_color=”#dee5cb”]Initial submission due: April 15, 2016  May 7, 2016 (EXTENDED)  May 31, 2016 (FIRM DEADLINE!)
    Decision notification: June 15, 2016 [/su_note]
  • To ensure the objectivity of the review process, all contributed papers will be reviewed by at least three independent reviewers in a double-blind peer review scheme. Based on the reviewers’ comments and suggestions,  the TPC chair and members will make the decision about the acceptance or rejection of each paper.
  • Decision notification will be sent through emails to the authors of all contributed papers. The authors of accepted papers should prepare the final version of their papers by incorporating the reviewers’ comments and suggestions. The revised and camera ready papers should also be submitted through the conference Paper Submission Site.[/su_list][/restab]
[restab title=”The Arifin Wardiman Best Paper Award”]

The Organizing Committee is pleased to announce that the conference will again present the Arifin Wardiman Best Paper Award to papers of high technical quality that are submitted to the ICA’16. The award consists of both certificate and monetary awards. Papers of high technical quality content and excellent presentation (both in the writing and during the conference talk of the paper) will be considered for the awards, and the finalists for the award will be announced and published on this website on/after the Decision Notification date.

Prospective authors who wish their papers to be considered for the award selection should indicate their intention when submitting their papers or by directly contacting the TPC member at the Secretariat email (Please email the paper number, title, and authors using the subject: ICA2016 – Paper #{paper-number} Awards Submission)

The decision about the winner of the award is at the full discretion of the TPC member and will be announced during the closing ceremony of the conference.[/restab][/restabs][/su_box] [su_box title=”WORKSHOP PROPOSAL SUBMISSION POLICY & GUIDELINES” box_color=”#39495b”][restabs alignment=”osc-tabs-left” responsive=”false” tabcolor=”#e2e2e2″ tabheadcolor=”#1e73be” seltabcolor=”#0769bf” seltabheadcolor=”#ffffff”] [restab title=”Submission Policy” active=”active”][su_list icon=”icon: caret-square-o-right”]

  • ICA’16 offers pre-conference workshops and tutorials sessions addressing current and future topics in instrumentation, control and automation systems from experts from academia, research institutes, and industries. Workshops and tutorials emphasizing expositions of emerging theory and applications are encouraged.
  • Prospective tutorial/workshop organizers should prepare a proposal for their planned workshop/tutorial and email it to the secretariat of ICA’16 at: secretariat@ica2016-itb.org.
  • Submission of proposals is due on May 15, 2016  May 31, 2016 (FIRM DEADLINE!), and all proposal will be reviewed by the TPC member. We encourage potential organizers to contact the conference secretariat prior to submitting their proposals.
  • Advanced registration for the pre-conference workshops and tutorials will be done through Paper Submission Site. On-site registration at the conference venue will also be available. Please note that workshops and tutorials are subject to (a) cancellation due to lack of registrants and (b) capacity limits.[/su_list][/restab]
[restab title=”Guidelines for Workshop Proposal Submission”]

Proposals are solicited for pre-conference workshops and tutorials to be held at the conference venue on August 28th, 2016, prior to the official opening of the ICA’16 conference.

At the minimum, submitted proposal should include the following information:

  • Title and abstract of the proposed workshop
  • Workshop duration (half- or full-day)
  • List of presenters and their short biographies
  • Clear statement of the workshop goals
  • Brief summary of the workshop content and major topics
  • Description of the intended audience
  • Schedule
  • Prerequisites

Prospective tutorial/workshop organizers should email the abovementioned proposal as a single PDF file attachment to the ICA’16 secretariat at: secretariat@ica2016-itb.org.

Submission of proposals is due on May 15, 2016  May 31, 2016, and the decision notification for each proposal will be available by  May 31, 2016  June 15, 2016.

[/restab][/restabs][/su_box]